PRODUCT
Construction
Management
System
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Construction Magnet is a software solution for construction companies to manage
their complex businesses operation. Construction Magnet includes 47 integrated modules
that handle residential & infrastructure project management, document management,
correspondence management, risk management, equipment management, human resources,
OH&S, and much more. The system is highly configurable to allow the delivery of
highly functional systems tailored to meet the wide range of business requirements
and methodologies present in these sectors.
Many construction companies use a number of different software applications to manage
their business operation to ensure control and profitability. Much of the work done
here is in spreadsheets. The Construction Magnet software solution offers a fully
integrated, all-in-one system, automating manual processes and eliminating duplication
from one system to another.
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Construction Magnet software solutions architecture offers customise and cost effective
software for following sectors of construction industry:
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Residential & Commercial Construction
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Government & Infrastructure
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Subcontractor Management
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Project Management
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Consulting Engineer
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Land Development
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Architecture & Design
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Quantity Surveyor
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Underground Cabling
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Excavation/Sitework
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Utility
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Roofing
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Subcontractors
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Renovation
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The system is highly configurable to allow the delivery of highly functional systems
tailored to meet the wide range of business requirements and methodologies prevalent
to construction sectors.
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 Customer
Relationship Management (CRM) Key Features
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Accounts & Contacts Management: Construction Magnet software captures contact
data in a single repository. Centralised contact data helps automate client interaction
and business processes across all divisions.
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Subcontractor Management: The subcontractor module provides control over
subcontractor commitments and activity, including contract printing, over-billings,
and required lien releases. Alerts bring to light upcoming expiration of subcontractor
licenses, insurance, and Workers' Compensation policies.
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Enquiry Management: Construction Magnet’s enquiry module allows users to
store job enquiries, including sales and marketing information, from the very beginning
of the job enquiry, to the tentative confirmation phase, and to the conversion into
an actual job.
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Correspondence Management: Construction Magnet’s communication log module
helps you track all of your communications activities (phone, letter, fax, email
and attached documents) with your clients, suppliers, and projects.
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Marketing & Leads: With Construction Magnet software, you can manage marketing
campaigns and leads generated from a campaign across a variety of channels from
a single application. Finally, you get a consolidated view of campaign spending
and performance.
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Contract Administration: The Contract module enables you to set up contracts
in the best way to control and bill the particular contract. The module’s multi-level
structure provides for up to 10 levels of contracts and components, ensuring that
you get the level of analysis that you need. There can be multiple customers on
a single contract, and multiple sites per contract.
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 Estimation
& Quotation Management Key Features
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Autobuild: Autobuild includes construction unit costs and assemblies which
calculate prices from the ’sticks and bricks’ components, without making you look
at each individual item when you make a cost estimate. Assemblies combine construction
material costs and labour costs into actual items of work that you will use in construction
projects. For each type of work you do, you can get an accurate job estimate as
soon as you enter quantities for each item.
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Bill of Quantity (BOQ): Based on pre-configured templates, Construction Magnet
software allows you to create tasks, subtasks, and then materials and hours required
to accomplish a task, making it easy to record the raw data for job costing. The
process includes separate transactions for equipment hours, labour hours, material
purchases, subcontractor costs, other costs and inventory used on projects.
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Item Breakdowns: Item Breakdowns include Cost Items and Assemblies. They
are usually faster and more accurate, since they calculate costs based on the actual
labour and materials that go into a job.
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Category Breakdowns: Category breakdowns are a simple list where you can
type in the items you will include in a job, and divide them by cost category.
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Job Cost Progress: Construction Magnet software includes a progress window
where you can enter the percentage completion for different phases of the relevant
project. You can then view predictions of the final project cost.
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Subcontractor Bidding: This feature enables you to receive and manage bids
by trade, place drawings and specifications, have subcontractors email you or submit
their bids online attaching the necessary documentation.
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Quotation & Variation: Here you can create one or many quotes for a job and
keep track of the difference between each. You can also create quotes using different
profit margins, and view the quote, variation and communication history for the
entire project from a single window.
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Bill of Materials: Based on pre-configured templates, Construction Magnet
software automatically determines the list of materials, total quantities and hours
required to complete a construction project. It allows you to override any information
including profit margin per task, as well as considering waste factors and other
variables.
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Automatic Price Updates: Construction Magnet’s estimation module automatically
updates estimating prices when you enter material purchases or price quotes from
vendors. For each unit cost, you can use the most recent pricing, or take an average
of recent prices.
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Billing
& Invoicing Key Features
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Accounts Payable (Paying Bills): Construction Magnet’s Accounts Payable /
Subcontract Management module provides complete control over cash flow. The wide
variety of reports and inquiry screens allows an accurate understanding of the status
of each job and subcontract.
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Accounts Receivable (Customer Billing): The Accounts Receivable module creates
customer invoices for your construction work. You can bill for draw schedules, progress
payments, time-and-materials work, allowances and variation.
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Expense Tracking: Construction Magnet software makes it easy to keep track
of expenses like labour hours, inventory used, material purchases, subcontractor
costs, and so on.
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Draw Schedules: For payments of fixed amounts at different project milestones.
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Progress Payments: For payments based on the percentage of work completed
in each cost category, location or individual cost item.
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Time and Materials: For payments based on actual costs. Construction Magnet
software gives you several ways to add a markup or a management fee to the costs.
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Accounting Integration: Construction Magnet software offers various tools
to integrate with accounting system such as SAP financial, MYOB, Attaché Accounts
and QuickBooks to eliminate any dual input and ensure that the both systems’ data
are current and consistent.
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Procurement
& Inventory Management Key Features
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Inventory Control: Construction Magnet’s Inventory Control module tracks
all inventory activity. Inventory may be requisitioned to jobs or sold directly
to customers. Advanced reporting capabilities provide all of the information needed
to make better purchasing and sales decisions.
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Purchasing: Construction Magnet’s purchasing module provides a complete control
system for material purchases for jobs and inventory. The module updates the committed
cost for the job as soon as a purchase order is entered. This allows a potential
cost overrun to be identified as orders are being placed.
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Receiving & Dispatching: This module allows you to keep the receiving and
dispatching history of inventory items, including the project name, picking slip,
etc.
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Purchase Order Report: This report is available in a summary or detailed
format, and reports by Vendor, Job, Item, or Purchase Order Number.
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Purchase Price Analysis Report: This report can serve as a tremendous negotiating
tool. You are able to set up the special pricing rules of each supplier. The list
of items in the Proposed Purchase Order are then compared against each supplier's
price list to determine both the best package price with a single vendor and the
best price by item.
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Competitive Bid Tracking: Construction Magnet’s bid tracking module lets
you log in each of the bids that you get from suppliers or subcontractors.
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Project
& Job Management Key Features
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Project Management: Construction Magnet’s project management module helps
construction companies to effectively manage each construction project from start
to finish. It handles bids, project billing, variation, project paperwork and many
other details of a project.
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Project Variation: Construction Magnet‘s Variation module manages both cost
and revenue. This includes special billing for variation, wherein bills can be organised
as per a fixed price, or relative to time and materials.
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Communication Log: Construction Magnet’s Communication Log module helps you
to track all of your communications activities (phone, email, letter and fax) with
your clients, suppliers, and per project.
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Problem Log: Construction Magnet’s Problem Log is a defect list or ‘bug list’
that helps you track problems that need to be solved. You can mark off completion
as you finish each item, and see at a glance the current status for each task.
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Project Scheduling: Construction Magnet’s Scheduling module automatically
calculates the duration of each item by getting the total labour hours from the
Assembly, adjusted for the quantity and crew size.
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Workflow Management: Construction Magnet’s Workflow Management module provides
a fully integrated process for managing workflow. Workflow Management tracks all
items that must be fulfilled under a contract, plus anything else that must be tracked
during the job.
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To Do List: Use Construction Magnet’s To Do List to track anything that you
need to remember to do.
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Other Project Management Features: The system’s other project management
functions include contract writing, cost estimating, document templates, and bills
of materials.
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Human Resources
& work Schedule Key Features
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Employee History: The Employee History module is the complete source for
accessing all personnel information. Ten different editing tabs provide access to
review forms, training logs, employee earnings history, a history log that tracks
changes to the employee file, and more.
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Employee Rate Management: Construction Magnet’s Employee Rate Management
module allows you to adjust employee pay rates. The system automatically logs any
changes in the salary history log for each employee.
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Employee Work Schedule: The Work Schedule function is used to store employees’
availability information and any constraints that need to be considered for rostering.
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Gang/Crew Management: Create gangs, crews or groups based on their location,
skills or preference and assign them to specific shifts or projects.
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Fatigue Management: To comply with government legislation and to ensure your
employees are not overworked, you can create many predefined fatigue management
rules such as shift rotation, compulsory days leave between shifts, maximum hours
per week, and so on. The rostering process will automatically apply those constraints.
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Rostering: Construction Magnet’s Rostering module not only keeps track of
employee and project timesheets, it also accurately tracks and forecasts employee
absences and staffing needs. The module warns you of scheduling conflicts and helps
you minimise over-staffing, which in turn reduces payroll costs.
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Skills & Certifications: The Skills & Certifications module keeps track of
employee qualification and certification details, including the option to set up
triggers to send e-mail notifications and automatic updates if certifications need
to be renewed.
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Benefit Management: The Vacation / Holiday / Sick Accrual feature allows
users to accrue vacation, holiday, and sick dollar amounts and post them to the
General Ledger.
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Overdue Items Report: The Overdue Items Report screens and prints a listing
of items that are past the due date for return by an employee or group of employees.
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OH&S Administration
Key Features
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Company Specific OH&S Records: Here you can centralise OH&S information on
subcontractors, relating to their employee training, consultation sessions, employee
qualifications, etc.
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Safety Inspection: The implementation of project specific safety plans in
accordance with industry specific guidelines.
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Standard Safe Work Instructions (SWI): A register of all of standard safe
work instructions.
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Standard Safe Work Method Statements (SWMS): A register of all of standard
safe work methods.
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Standard Hazardous Substances (MSDS): A centralised hazards register to keep
record of materials on all projects.
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Project Risk Assessments: Identify the level of risk to a project using industry
specific checklists and undertaking activities to manage project risks.
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Auditing: Project Completion Audit, Subcontractor Plan Audit, and Subcontractor
SWMS Audit.
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Hazard Report: The hazard report generates both corrective action, and also
contains a risk assessments section which is liked to the risk assessment and control
module.
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Accident Investigation: Register workplace accident information in an industry
standard format.
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Toolbox Talk: This generates corrective actions in relation to tools, and
is linked to the corrective action checklist.
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Quantity
Surveying Key Features
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Cost Plan& Estimating: This module includes Trade Input, Project Variation,
Cash Flow, Project Progress and Loan Table functions.
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Inspections: This module includes architect design statements, surveyor,
structural engineering, Work Cover Authority inspections, photographs and inspection
reports.
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Certifications: This module includes Construction Certificate, Occupation
Certificate and Final Occupation Certificate functions.
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Approval: This module includes Section 96 approval and development approval
features.
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Document: This module allows you to store relevant document information with
references, the date of receipt, and notes.
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Other Key
Features
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Document Management: Construction Magnet’s document management feature serves
as the central repository of all your project files, including documents, drawings,
photographs, CAD files, and more. This central repository will help you ensure stakeholders
work off the most current file versions, and collaborate using the integrated markup
tools.
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Trade Template: A subset of trade and sub-trade which is built upfront, then
copied over when a new project is created, saving you the effort to create the same
tasks and work orders repeatedly.
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Equipment & Vehicle Management: Construction Magnet’s Equipment Control module
is designed to track and charge your company equipment, tools, and inventory to
specific jobs. A single, easy to use module allows you to track all movements of
your equipment such as issues and returns.
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Reporting: Construction Magnet software enables managers to view reporting
data in an ‘at-a-glance’ form. Using report snapshots and graphs, they can identify
key metrics, such as gross sales, top-selling products, and more.
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Security and Permission: Construction Magnet’s permission module allows granular
user/group access to individual functions and individual operations across the system.
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Built on a flexible software-development framework containing over two hundred features.
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Features can be picked on an ‘as–needed’ basis, then customised to suit your specific
business needs.
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Unlike packaged solutions, you are not burdened with any function, field or look
that you do not desire.
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Developed in-house by Australian owned company IT Magnet, which has a track record
of eleven years in customised software development.
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Delivered rapidly, within two to ten weeks, depending on the amount of customisation
required.
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360 degree graphic and textual reporting facilities covering usage, performance
and financials.
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Easy third party integration with financial, customer relationship and other software.
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Attractive look and feel and tab driven intuitive user interface.
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Built on the latest and most scalable Microsoft technologies.
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Highly secured system using Microsoft recommended security measures.
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Layers of permission privileges to various users across the enterprise.
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User training, round-the-clock helpdesk, and technical support.
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Latest Clients>
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Westside Under Ground Power
Business Process, Estimation & Quotation System
WUP is one of the leading providers of electrical services to major companies like
Integral Energy and Energy Australia. The company runs large projects which require
a significant amount of electrical goods and human resources. This required a software
system that would take care of the entire process of a project. Estimating the project
costs, providing quotations, managing progress and activities throughout the project,
maintaining inventory, and providing financial details were all necessary features.
The solution provided by IT Magnet encompasses MS. Net, MS SQL, and integration
with Attache financial software. This software also featured an innovative function
called 'Auto build', a process unique to this industry that takes away the complexity
of the manual calculation of required resources for a project.
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Inten Constructions
Construction Project and OH&S Management System
With over 40 years of combined experience in the commercial, retail and industrial
construction sectors, Inten has become a market leader. Having the power of a large
employee base the company is able to manage several projects at any one time. However,
due to highly competitive nature of the industry the company was looking to streamline
a lot of its paper work, eliminate its unmanageable electronic files and put together
a complete software system which would allow them to run more projects with the
same number of staff as well as minimise errors. The responsibility to develop this
innovative and designed from scratch system was given to IT Magnet. The delivered
system not only offers project management efficiency it includes an innovative OH&S
management system which has been missing from the construction industry over the
years.
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Roads and Traffic Authority - NSW
Project Document Management System
The Sydney Traffic Services department
of the RTA creates a large number of engineering drawings for road signage and installation.
Being such a large organisation, and the designers being located in various locations,
it became necessary to install centralised document management software. IT Magnet
developed a fully tailored software package that saved the designers a significant
amount of time in searching for drawings, browsing, reviewing and even reusing existing
drawings. The software also keeps track of changes made to each drawing and saves
each change as a new version of the drawing file. Using sophisticated techniques,
the software penetrates the market-leading CAD drawing software, changing its normal
behaviour and protecting the user from making unwanted mistakes. For example, after
making changes to an existing file, a user may accidentally overwrite the existing
file instead of saving the changes as a new file, as intended.
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Red Gravel Publication
Project & Risk Management Database for Architects
Risk Management Architecture has been developed to manage project risk effectively.
This enables architects & designers to improve end results through identifying and
analysing a wide range of issues, as well as providing a systematic means of making
informed decisions. The system takes an individual project through the design and
approval process by using a series of formalised procedures and checklists. The
key benefits include minimised errors and omissions in documentation, reduced possibility
of litigation, increased accountability for staff, and an improved work flow leading
to shorter timeframes. The system integrates with users' Outlook and Word documents
at an advanced level in keeping a project communication log. The software was also
designed to runs in Windows, Macintosh and web-based environments. Dozens of companies
in the industry have already purchased the software and with many more showing interest.
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KDR Roofing
Sub Contractor Management and Equipment Inventory System
KDR Roofing is a rapidly growing roofing
service provider, proudly serving Sydney's western suburbs, Newcastle and other
areas of NSW. Due to the rapid growth of the company, IT Magnet was hired to build
a system that would keep track of all KDR's head contractors, sub-contractors, jobs,
quality control, payroll, invoicing, quotation and other day-to-day issues. The
delivered solution was an online system (hosted on the Internet) so the staff of
KDR could access the system anytime from any computer located at any of its offices
as well as from home.
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SMEC
Business Proposal and Document Template System
SMEC is one of the world’s leading
engineering and development consultancies, with offices in 26 countries. The company
was born 40 years ago from Australia’s single biggest engineering project, the Snowy
Mountains Hydro-Electric scheme. SMEC now employs 2,000 staff and runs about 150
projects throughout Australia, Asia, Africa, the Middle East and the Pacific. For
each project, the company is required to efficiently develop proposals with a professional
style that conform to the company standard. With such vast operations, the company
needed a system that would electronically maintain quality and standard, and eradicate
the chance of human error. IT Magnet was proud to deliver such system within SMEC’s
budget and timeframe.
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Rams Home Loans
Online Home Loans Calculator Database
RAMS Home Loans is Australia's second
largest non-bank mortgage provider with approximately 30 percent of the market share.
The company has a large mobile sales force that meets hundreds of potential customers
on a daily basis and provides borrowing consultancy and quotes. The business requires
its sales representatives to be able to carry a laptop computer to the meeting places
and run a variety of calculator applications such as a loan repayment calculator,
a bridging loan calculator, and others. IT Magnet delivered solutions for the following
business requirements:
- Web-based access to
the system so the applications can be accessed from any location.
- The web-based application
pages must refresh instantly, as would a desktop application.
- Users must be able
to download an off-line desktop version of the application in the event that the
Internet is not available.
- Downloadable executable
must be small.
- Administrators of
the system must have secure interface for changing variables of the applications
or calculators.
- Offline desktop users
must be notified as soon as an Internet connection is detected.
- The interface must
be user-friendly and all applications must be easy to navigate.
- Calculator interfaces
must be of an Excel-like format, as it is widely accepted by the sales community
across Australia. IT Magnet provided a solution by combining MS. Net for web-based
functions and Macromedia Flash for Excel-like instant response, which not only met
the business requirements, but in some areas exceeded the client's expectations.
As for data storage, both MS SQL and XML were used to cater for online and offline
access facilities.
IT Magnet provided a solution by combining
MS. Net for web-based functions and Macromedia Flash for Excel-like instant response,
which not only met the business requirements, but in some areas exceeded the client's
expectations. As for data storage, both MS SQL and XML were used to cater for online
and offline access facilities.
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Newton Fisher
Construction Project Audit and Finance Monitoring Software
Newton Fisher is an outsourced audit company to major banks and financial institutions who lend money to major construction companies. After a loan application has been placed by a construction company to a bank, Newton Fisher researches every detail of the construction project, e.g. actual tasks, processes, plans, safety, risks, costs, etc. Newton Fisher then creates a large and automated report for the bank before the money can be lent to the construction company. Furthermore, banks usually release the loan at different stages as the project progresses, for which Newton Fisher is required to present the banks with detailed progress reports on the actual job, as well as updating the bank with the project’s financial status. All of these complex processes are managed by the software that IT Magnet developed for Newton Fisher. This software is recognised as one of the most advanced and unique pieces of software in the construction industry.
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JCG
Construction Project Audit and Finance Monitoring Software
JCG is a prominent construction company in Sydney, developing residential and commercial buildings. In such a competitive industry it is crucial for JCG to stay ahead of its competitors. One key operational challenge is to maintain up to date information about JCG’s subcontractors, and the company’s relationship with them. When the company bids for a project they must be able to quickly contact all potential subcontractors for quotes, be able to choose the best bids, and finally select the right bidder(s) for the right trades involved in the project. When JCG wins a contract, they need to maintain all related data and a communication log. As the project progresses, all financial information such as invoicing, purchase orders, labour hours, retention rules, claims, margin and profit/loss needs to be tracked. At the end of the project, the project manager and senior management must be able to view such reports and indentify potential areas of improvement so the company can be even more competitive. All of that crucial efficiency was brought to the company by IT Magnet’s construction software solution. Furthermore, the software maintains subcontractors’ license validity, reminders for renewal, rules enforcement, storage and retrieval of various related documents, staff management, login security, and so on.
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More Clients..
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